Information for Candidates

What Are The Qualifications To Run For Municipal Office?

A candidate for municipal office must, upon nomination, be a qualified municipal elector and fulfill all of the following requirements:

  • a resident of the City of North Bay, a non-resident owner or tenant of land in the municipality or the spouse of such non-resident owner or tenant;
  • a Canadian Citizen (landed immigrants and British subjects are not qualified to vote);
  • at least 18 years old;
  • not legally prohibited from voting; and
  • not disqualified by any legislation from holding municipal office.

Candidates can only be nominated for one office on a municipal council or school board in the Province of Ontario at a time. If person is nominated for a second office, the first nomination is deemed to be withdrawn.

Note: A candidate, if nominated, must remain qualified throughout the election and, if elected, throughout the term of office

It is the responsibility of the candidate to determine whether he or she is qualified and, if elected, must remain qualified to hold office throughout the term of office.

Persons wishing to seek elected municipal or school board office should read the relevant legislation and regulations for qualifications required for the office, e.g., the Municipal Act, 2001, the Education Act, and the Municipal Elections Act, 1996.

Who Is Not Eligible To Run For Municipal Office?

The following persons are disqualified from being elected to municipal office:

  • any person not eligible to vote in the municipality;
  • an employee of a municipality unless he or she takes an unpaid leave of absence before being nominated, and resigns, if elected to the office;
  • a judge of any court;
  • a member of the Legislative Assembly of Ontario, a Senator or a member of the House of Commons; or
  • an inmate of a penal or correctional institution under sentence of imprisonment.

Can Municipal Employees Run For Municipal Office?

An employee of a municipality who wishes to run for office in the municipality that is their employer must take an unpaid leave of absence prior to being nominated. If elected, the employee must resign his or her employment with the municipality.

What Are The Qualifications To Run For A School Board?

A candidate for a school board must, upon nomination, be a qualified municipal elector and fulfill all of the following requirements:

  • a resident within the jurisdiction of the board;
  • a supporter of the board;
  • a Canadian Citizen (landed immigrants and British subjects are not qualified to vote);
  • at least 18 years old;
  • Roman Catholic (if running for a separate school board);
  • not legally prohibited from voting; and
  • not disqualified by any legislation from holding school board office.

Note: A candidate, if nominated, must remain qualified throughout the election and, if elected, throughout the term of office. School board candidates should confirm that they have the qualifications described in section 219 of the Education Act.

It is the responsibility of the candidate to determine whether he or she is qualified and, if elected, must remain qualified to hold office throughout the term of office.

Persons wishing to seek elected municipal or school board office should read the relevant legislation and regulations for qualifications required for the office, e.g., the Municipal Act, 2001, the Education Act, and the Municipal Elections Act, 1996.

Who Is Not Eligible To Run For School Board Office?

A candidate for school board office cannot be a clerk, deputy clerk, treasurer or deputy treasurer of a municipality within the jurisdiction of a board.

The following persons are disqualified from being elected to school board office:

  • any person not eligible to vote in the municipality;
  • an employee of any school board unless he or she takes an unpaid leave of absence before being nominated, and resigns, if elected to the office;
  • a judge of any court;
  • a member of the Legislative Assembly of Ontario, a Senator or a member of the House of Commons; or
  • an inmate of a penal or correctional institution under sentence of imprisonment.

Can School Board Employees Run For Office?

An employee of a school board who wishes to run for office on any school board must take an unpaid leave of absence prior to being nominated. If elected, the employee must resign. A person may not be employed by one school board and hold office on a different school board.

What Is The Nomination Process?

  • Obtain nomination papers from the Clerk or online at www.mah.gov.on.ca.
  • A nomination paper must be filed in person by the candidate or by an agent.
  • The nomination paper must have original signatures. The nomination paper may not be faxed, mailed or emailed. Either the candidate or the agent must bring the completed and signed nomination papers to the office of the clerk. The candidate will be required to provide photo-identification confirming proof of identity and qualifications at the time of filing.
  • In addition the nomination paper, candidates will be required to sign additional papers – please contact the Clerk’s Department.
  • The prescribed nomination filing fee must be paid at the time of filing the nomination. Payment to the municipality must be made by cash, certified cheque or money order. Certified cheques or money orders are payable to the City of North Bay.
  • The nomination filing fee is:
    • $200 for the office of head of council; and
    • $100 for all other offices.

The declaration section of the nomination paper must be signed in front of a Commissioner of Oaths.

Nomination papers cannot be faxed or submitted electronically, as original signatures are a requirement. The Municipal Elections Act does not permit faxed, copied or digital signatures on election documents.

Nomination papers may be filed in the Clerk’s Department from January 2, 2014 until 2 p.m. on Friday, September 12, 2014 (Nomination Day).

Nomination papers will be certified or rejected by 4 p.m. on Monday, September 15, 2014. It is the candidate’s responsibility to ensure that all paperwork and required information is provided to the Clerk’s Office.

NOTE: A candidate is entitled to a refund of the filing fee if he or she:

  • is elected or acclaimed;
  • receives more than two per cent of the votes cast for the office; or
  • withdraws the nomination before 2 p.m. on Nomination Day.

Can I Withdraw from the Election?

If a candidate decides to withdraw from the election, he or she must notify the clerk in writing by not later than 2 p.m. on Nomination Day (Friday, September 12, 2014).

A candidate who withdraws before Nomination Day is entitled to a refund of the nomination filing fee. A candidate who withdraws is still required to submit a completed Financial Statement (the prescribed form is provided to candidate when their nomination paper is filed) covering all financial transactions made from the time their nomination paper was filed up to the date the nomination was withdrawn.

What Is The Term Of Office?

The length of term is four years, starting December 1, 2014 to November 30, 2018.

What Is The Role Of The Mayor?

According to the Municipal Act, it is the role of the Mayor to:

  • act as the chief executive officer of the municipality;
  • preside over council meetings;
  • provide leadership to the Council;
  • provide information and recommendations to the Council with respect to the role of Council;
  • to represent the municipality at official functions; and
  • carry out the duties of the head of Council under legislation.

What Is The Role Of Council?

According to the Municipal Act, it is the role of Council to:

  • represent the public and to consider the well-being and interests of the municipality;
  • develop and evaluate the policies and programs of the municipality;
  • determine which services the municipality provides;
  • ensure that administrative policies, practices and procedures are in place to implement the decisions of Council;
  • ensure accountability and transparency of the operations of the municipality, including the activities of the senior management of the municipality;
  • maintain the financial integrity of the municipality; and
  • carry out the duties of Council under legislation.

When can Candidates start accepting contributions or incurring Campaign expenses?

A candidate cannot accept any contributions or incur any expenses until after they have filed their nomination paper with the Clerk. All money, goods and services given to and accepted by or on behalf of a person for his/her election campaign are contributions.

Is there a limit on the Maximum Amount a Candidate can spend?

Yes. The Clerk will provide candidates with a Certificate of Maximum Campaign Expenses setting out the limits for each office based on the following:

  • Candidates for Mayor - $7,500 + 85 cents per eligible voter.
  • Candidates for Councillor and School Trustee - $5,000 + 85 cents per eligible voter.

Contacts

Karen McIsaac
 City Clerk
 (705) 474-0400 x2510