Mail is directed to Council through the Clerks' Office. This is done daily and a report is either requested from another department or referred directly to the Council Agenda. The Clerk is the official document and recordkeeper for the municipality and is responsible for maintaining all records according to a Record Retention Schedule. General correspondence is normally kept for seven years then destroyed. Most information related to the City is kept permanently and stored. Correspondence should be addressed to:
The Corporation of the City of North Bay
200 McIntyre Street East
P.O. Box 360 North Bay, ON P1B 8H8
While this information is considered strictly confidential, Birth Registrations and Death Statements are received by the Clerk's Office which is the Division Registrar for North Bay. The Division Registrar is responsible for ensuring all forms are properly completed; the information is recorded and then forwarded to the Registrar-General's Office in Thunder Bay. Copies of birth and death certificates are issued only from the Registrar General's Office. Applications for these can be obtained at City Hall.
Requests for copies of by-laws or if there is a by-law concerning a particular matter, can be obtained through the Clerk's Office or in the City Hall section of the web site. Click here for by-laws.
Committee and Council meetings are held bi-weekly on Tuesday evenings. Committee meetings begin at 6:30 p.m. Council meetings begin at 7:30 p.m. If the meeting date is a statutory holiday, the meeting is held the next day.
Agendas for Council and Committee meetings are prepared prior to the meeting and contain the correspondence being dealt with at the meeting, draft resolutions relating to the correspondence being dealt with at the meeting, by-laws for readings, and committee reports for adoption. They are available on our website.
Minutes of council meetings are permanent records and can be accessed through the City Clerk.
The City Clerk is the Returning Officer for the Municipal Elections which are held every four years.
Municipal Closed Meeting Investigation Policy
Some of the activities which require licences within the City of North Bay are:
- Places of Amusement (Pool Tables, Bowling Alleys, Arcades)
- Outdoor Tables
- Refreshment Vehicles
- Food/Ice Cream Carts
- Cigar/Cigarette/Tobacco Sales
- Pet Shop
- Lottery/Nevada Tickets
- Firearm Repair Licence