Purchasing

It takes a variety of goods and services to keep the City running — everything from road salt, vehicles and uniforms to printing services, office supplies, computers, communications technology and so much more.

The Purchasing Branch works with Departments as a strategic partner, facilitating value-added procurement for all goods and services. To that end, we assist with procurement project management and collaborate as business partners and advisers to our customers.

Key objectives of the Procurement Branch:

  1. Procure the necessary quality and quantity of goods and/or services in an efficient and effective way with a focus on best value, while maintaining the controls necessary for a public institution, in accordance with the Purchasing Policies as approved by Council.
  2. Encourage the most open, competitive bidding process practicable for the acquisition and disposal of goods and/or services, and the objective and equitable treatment of all vendors.
  3. Ensure the maximum value of an acquisition is obtained by determining the total cost over the lifetime of the capital asset, good or service.

Purchasing By-law 2013-200 outlines the manner and methods the City employs to procure goods and services

The future is here: bids&tenders™ is coming to the City of North Bay

The City of North Bay is pleased to introduce bids&tenders™ as their new eProcurement platform. Starting in November the City of North Bay will be joining hundreds of other purchasing organizations in posting their bid opportunities exclusively on bids&tenders™.  

The City of North Bay will transition to using bids&tenders™ in two phases. Starting November 6th as part of Phase 1 all bid opportunities will be posted on bids&tenders™ for viewing and downloading. Submission of bids will continue to be in-person and by mail courier. 

Phase 2 Implementation in early 2019 features electronic submission of all bids.  This provides the following additional features.

  • Automated confirmation when your bid has been submitted, received, or withdrawn.
  • Ability to work on a bid, save your work, and see the bid-closing countdown in real time.
  • Ability to withdraw and change your bid, then resubmit if desired.
  • Built-in calculator that does the math for you – no need to worry about math errors.
  • Built-in compliancy checker – so you know your bid is compliant before you submit.
  • Built-in reminders sent to you if a bid has been started but not submitted.
  • 100% electronic submission.

FAQ’s

What is bids&tenders™?

A user-friendly e-bidding platform that makes it easy for you to review, register, and submit bids anytime and from anywhere.

What does this mean for you?

You will need to subscribe to bids&tenders™ to continue receiving notifications about and submitting bids! bidsandtenders.ca

How does it work?

It’s simple: subscribe, create your profile. Start bidding!  

(https://www.bidsandteners.ca/)

How much does it cost?

Just $165 per year will get you an unlimited subscription! That means that you can bid as many times as you like with all of the organizations posting their bid opportunities on bids&tenders™.

Only bid a few times a year? – No problem! A one-time, pay-per-bid option is also available at $45/bid.

Need to sleep on it? – You can! Create your account at no cost to start receiving notifications about bids in your areas of interest. Pay when you see something you like.

Remember, you can always check out all open bids in the system even before you pay!

What do you get?

With bids&tenders™ you get access to a number of awesome bidding tools, including:

  • A secure, custom dashboard – just for you.
  • Category selection - so you only see the bids that are relevant to you.
  • Automated email notifications for new bid opportunities and addenda – so you never miss another bid.

What happens to existing bids on merx.com?

All bids posted prior to November 6, 2018 on Merx, will continue to be valid. Current opportunities can be found at MERX.

Want to learn more?

Online demo

Learn first-hand what bids&tenders™ has to offer you. Register for a free webinar  at:

Free Webinar

Live demo

Attend a live demonstration of the new system at City Hall.  You will learn how to create a vendor account, explore the vendor dashboard., download bid documents and receive notifications about new City of North Bay bid opportunities. 

November 1 City Hall 7th Floor Training Room  3:00- 4:00 p.m.   

To sign up,  please RSVP at the following link.

Sign Up for Live Demo 

Still have questions?

Email purchasing@cityofnorthbay.ca

 

Current Opportunities

  • REQUEST FOR QUOTATION # 2018-67

    Small Vehicle Service and Inspection

    Posted on Wednesday October 17, 2018 Closes on Wednesday November 07, 2018

  • REQUEST FOR QUOTATION # 2018-83

    Supply of Tri-Axle Dump Trucks for Hauling of Snow

    Posted on Friday October 19, 2018 Closes on Friday November 09, 2018

  • REQUEST FOR QUOTATION # 2018-41

    Motor Control Centre Components for the Sewage Plant Administrations and Centrifuge Buildings.

    Posted on Monday October 22, 2018 Closes on Monday November 12, 2018

Awarded Contracts

  • REQUEST FOR QUOTATION # 2018-47

    Snow Plowing, Snow Removal and Sanding Services at Municipal Parking Lots and Arenas

    Awarded to Tag Construction of 1492 Main Street West PO Box 22021 Fisher PO North Bay, ON P1B 9P5 for the amount of 206,090.00 on September 5, 2018
    HST extra

  • REQUEST FOR QUOTATION # 2018-61

    2018-61 Digester Clean-Out at the Waste Water Treatment Facility

    Awarded to Entec Waste Management of 50 County Rd 13 PO BOX 546 Courtland, ON, N0J 1E0 for the amount of 534,760.00 on September 5, 2018
    HST extra

  • REQUEST FOR PROPOSAL 2018-42.

    McIntyre Street Parking Garage Condition Assessment

    Awarded to Read Jones Christoffersen Ltd. of 100 University Avenue, North Tower, Toronto, ON for the amount of 11,865.00 on August 22, 2018
    HST extra

  • TENDER NO. 2018-38

    Amelia Park Washroom Facility and Armstrong park Washroom/Lifeguard Facility

    Awarded to CANCELLED of This Tender is cancelled for the amount of 0 on August 7, 2018
    Cancelled

  • REQUEST FOR PROPOSAL # 2018-16

    CASSELLS STREET - Reconstruction Consultant Services

    Awarded to C.C. Tatham & Associates Ltd. of 8 Baron Drive Bracebridge, On for the amount of 387,400.00 on August 14, 2018
    HST Extra

  • REQUEST FOR PROPOSAL # 2018-05

    Supply of three (3) Crew Cab Dump Trucks

    Awarded to Cancelled for the amount of 0 on September 1, 2018

  • REQUEST FOR PROPOSAL # 2018-06

    Supply of two (2) Sidewalk Tractors and Accessories

    Awarded to Work Equipment Ltd. of 55 Thunderbird Drive Courtland, Ontario for the amount of 262,620.00 on August 15, 2018
    HST extra

  • REQUEST FOR PROPOSAL # 2018-43

    Asphalt Sealing at Municipal Parking Lots

    Awarded to Blacktop of PO Box 1474 North Bay, ON for the amount of 39,800.00 on July 25, 2018
    HST extra

  • REQUEST FOR PROPOSAL # 2018-37

    Request For Proposals For Operation of Specialized Transit Services

    Awarded to Voyago of 573 Admiral Court London, ON N5V 4L3 for the amount of 2,681,611.88 on September 5, 2018
    HST extra

  • REQUEST FOR PROPOSAL # 2018-36

    AQUATIC CENTRE TILE RE-GROUT

    Awarded to Venasse Building Group of Po Box 24033 North Bay, ON, for the amount of 58,000.00 on August 1, 2018
    HST extra

  • REQUEST FOR PROPOSAL # 2018-24

    Contract Administration for Intersection Reconstruction at Seymour and Highway 11 & 17

    Awarded to McIntosh Perry Consulting of 115 Walgreen Road Carp, ON, K0A 1L0 for the amount of 824,420.00 on September 5, 2018
    HST

  • TENDER NO. 2017-02

    2017-02 HWY 11/17 AND SEYMOUR STREET INTERSECTION RECONSTRUCTION

    Awarded to Teranorth Construction of 799 Luoma Road Sudbury, ON P3G 1J4 for the amount of 6,585,129.08 on September 5, 2018
    HST extra

  • TENDER NO. 2018-29

    John Street Reconstruction

    Awarded to Pedersen Construction of 177246 Bedard Road, New Liskeard, On for the amount of 1,274,270,.00 on July 18, 2018
    HST extra

  • TENDER NO. 2018-32

    2018 LFG COLLECTION SYSTEM EXPANSION MERRICK LANDFILL SITE

    Awarded to Bruman Construction of 1141 Carmichael Dr. North Bay, ON for the amount of 299,995.23 on June 6, 2018
    HST Extra

  • REQUEST FOR PROPOSAL # 2018-26

    Population, Household and Employment Study and Development Charges Background Study

    Awarded to Hemson Consulting Ltd. of 30 Saint Patrick Street Suite 1000 Toronto, ON M5T 3A3 for the amount of 88,400.00 on June 20, 2018
    HST extra

  • TENDER NO. 2018-25

    ASPHALT RESURFACING

    Awarded to Pioneer Construction of 175 Progress Road North Bay, ON P1A 0B8 for the amount of $3,533,990.35 on May 23, 2018
    HST extra

  • TENDER NO. 2018-28

    Waste Water Treatment Plant Emergency Power System Modifications

    Awarded to Venasse Building Group of PO Box 24033 Josephine St North Bay, ON P12B 0A0 for the amount of 2,220,000.00 on June 6, 2018
    HST extra

  • REQUEST FOR PROPOSAL # 2018-07

    Two (2) AWD Sport Utility Vehicles

    Awarded to George Stockfish Sales of PO Box 597 North Bay, ON for the amount of 54924.00 on June 6, 2018
    hst extra

Surplus Goods

Purchasing By-law 2013-200 outlines the process for disposal of City Surplus Goods. Surplus Goods with a residual value may be offered for public auction through GovDeals website.

Contacts

Mary-Ann Kotylak
 Purchasing Manager
 705-474-0400 x2233
Pam McLellan
 Buyer
 (705) 474-0400 x2230