Everyone is welcome to attend open meetings of Council. Those who would like to provide information or express their view on a matter to North Bay Council have the opportunity to pre-register as a presenter at an upcoming Council meeting. Registration is not required for statutory public meetings about development applications such as Zoning By-law and Official Plan amendments.
If you wish to send comments in writing to Council, information should be sent to the City Clerk at karen.mcisaac@northbay.ca or mailed to:
City Clerk
The Corporation of The City of North Bay
200 McIntyre Street East,
North Bay ON P1B 8V6
Making a request to present to Council
Any member of the public wishing to make a 10 minute presentation to Council must complete the Request Form (pdf) for presentation before council and submit it to the City Clerk either:
- via online submission;
- by printing the pdf version, filling it out, scanning it, and sending it via email to clerksoffice@cityofnorthbay.ca;
- by printing the pdf version, filling it out and sending it via fax to 705-495-4353; or
- in-person at the Clerk’s Office, 5th Floor - City Hall, 200 McIntyre Street East, North Bay.
If you are unable to print the request form, copies are available at the Clerk’s Office during regular business hours.
Presenters will be contacted (via email/telephone) by the Clerk’s Office to confirm presentation requests.
Important Information about Presenting to Council
The maximum time allocation for a presentation is 10 minutes and the maximum number of presentations per meeting is three, with order and acceptance determined on a first received basis. The maximum number of presenters to address Council per presentation is three (including the spokesperson); and the deadline to submit a request to make a presentation is 4 p.m. on the Friday before the agenda for the meeting is published.
Example:
Meeting date: Jan 14
Agenda Publishing Date: Jan 8
Presentation Request Deadline: Jan 3 by 4 p.m.
View the Procedural By-Law for more detailed information (Page 20-21) about presentations.
Visual aids and tips
If you intend to use any visual aids, PowerPoint presentations are to be submitted to the Clerk’s Office no later than 10:00 a.m. on the Monday prior to the meeting.
Example:
Meeting Date: Jan 14
Visual Aids Deadline: Jan 13 by 10 a.m.
Please ensure that you follow our PowerPoint Presentation Accessibility Guidelines. City staff will do the set-up for the meeting and distribute a copy to members of Council. Please note that PowerPoint presentations will not be permitted if received late, no exceptions.
Tips on Addressing/Presenting to Council
- Please wait until the Chair (or Mayor) announces your presentation before going to the podium.
- Remember to introduce yourself and anyone else who may be accompanying you to the podium.
- You may be asked to provide your address.
- Staff will take care of the audio controls for you upon approaching the podium.
- Address your presentation and answers to questions through the meeting chair (or Mayor). Members of Council may, through the Chair (Mayor), ask you a question following your presentation.
- No more than 1 person will speak at a time.
- The use of proper language, speech and decorum will be maintained at all times.
- The Chair (or Mayor) may ask any person who violates proper decorum to stop presenting and/or leave the meeting.
- After you have finished presenting and answered questions from Council or Committee members, please return to your seat.
- You are not required to remain for the entire meeting duration; you may leave after your presentation is finished.
Related Information
Contacts